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Suggested Exchange Agreement

by Carol
6 October 2015
Category:   Exchange Tips

This is a suggested letter of agreement which you may want to alter to suit your own requirements. One of you should take responsibility for completing this. Hopefully it can form the basis of an acceptable exchange agreement for you and your exchange partner. However, please do not forget that Holiday Home Exchange is essentially based on honesty and trust – Happy exchanging!

You can download a copy here Sample exchange agreement

 ***************

Further to our recent communications, we write to confirm what has been agreed between ourselves in relation to a holiday home exchange.

All that we have agreed to date is listed within this agreement but should anything else arise before the date of exchange please let us know as soon as possible.

Let’s hope that everything works out well and we have a great time at each other’s holiday home.

This agreement is made between <<name of member>> and <<name of member>>

Address of <<name of member’s>> property: <<Name of holiday home, location, country>>

Available from <<date>> to <<date>>

Address of <<name of member’s>> property: <<Name of holiday home, location, country>>

Available from <<date>> to <<date>>

  1. We agree to provide vacant possession and to leave our property in a clean and tidy condition for the arrival and enjoyment of the incoming exchanger. On departure, on or before the above date, we agree to leave your holiday home in a clean and tidy condition as we expect ours to be left in.
  1. We will care for your holiday home and belongings as we expect ours to be cared for.
  1. We guarantee that only the agreed persons, as listed in this agreement, will stay in the property overnight or as subsequently agreed.
  1. We will leave detailed information about our holiday home and equipment.
  1. We will provide wardrobe and drawer space for your clothes.
  1. We agree to replace or reimburse the cost of any minor damage caused during the exchange period or to cover the cost of any excess should an insurance claim be necessary for more major damage.
  1. We will replace any food and general household items used.
  1. We agree to respect any off limit areas of the holiday home and vicinity and abide by any condominium rules where appropriate.

The persons staying at each property:

<<name of holiday home>>:

1                                                            2                                                            3

4                                                            5                                                            6

 

<<name of holiday home>>:

1                                                            2                                                            3

4                                                            5                                                            6

If you are in agreement with the all of the above, can you please sign and date one copy and return it to us.

If you have any queries with any of the above do please let us know.

We look forward to enjoying our holiday in your home and hope you enjoy the same in ours.

Regards

 

Date              <<date>>                  Signed                                                             Name <<name of member>>

 

Date             <<date>>                   Signed                                                             Name <<name of member>>